ADNOC Data Privacy Notice

1. name;
2. contact details such as phone number and email address;
3. company you work for, job title and the department you work in;
4. username and password information used to log into our customer portal; and
5. any information captured and recorded during any correspondence with you such as telephone calls, and/or other written or email correspondence and may include notes and records of correspondence and recordings of telephone calls

We do not collect or Process any special category data about you.

All personal data is collected directly from you or from one of your colleagues.

We only Process personal data for the purposes described in this Notice. Certain Data Protection Laws require companies to have a "lawful basis" to collect and use personal data. Our 'lawful bases' will be:

• it is necessary for legitimate business interests pursued by us or a third party and your interests and fundamental rights do not override those interests; or
• it is necessary to comply with our legal obligations.

We may share your personal data:

1. amongst the ADNOC Group;
2. with our third-party service providers who we engage to provide ADNOC with fundamental business support required to run our operations efficiently; these include but are not limited to IT suppliers, document management providers, software platform providers and information security providers;
3. in the event of restructuring or re-organization, merger, sale of the business or acquisition:
   1. any person to whom we may assign or transfer our rights and/or obligations under our agreement with you or any third party;
   2. any companies that are in the process of joining the ADNOC Group or acquiring any ADNOC Group company; and
   3. legal and technical advisers to facilitate the transaction; and
4. with data protection regulators, law enforcement such as the police and tax authorities, governmental and public authorities.

All members of the ADNOC Group and third-party providers are required to take appropriate security measures to protect your Personal Data in line with our policies.

This section will apply to individuals applying to work at ADNOC. If, in your application, you provide us with personal data to us which relates to other individuals (e.g., referees or next of kin), you agree that you will inform them about the contents of this Notice and obtain any required consent in accordance with this Notice.

(a) What personal data do we collect and Process about you?

1. name, date of birth and gender;
2. contact details, including address and address history, telephone numbers and email address;
3. your marital/dependent status including next of kin and emergency contact details;
4. identity documents including copies of passports, driving license details, identification details (such as your country or state identification number) and visa or citizenship details;
5. recruitment information details of your previous employment, such as the company you worked for, your job title, and the department you worked in;
6. financial information, including bank details for payment purposes;
7. information relating to your employment status, job title, and industry of work;
8. information obtained as part of our onboarding, or due diligence checks;
9. where relevant to the role you are applying for, information obtained as a result of background screening checks such as background checks, e.g., criminal checks, credit checks, sanctions or other screening checks, carried out as part of the recruitment and onboarding stage; and
10. security and monitoring information such as CCTV footage when you visit our office for an interview.

We also typically Process the following types of Special Category data about you:

1. information about your health including disability information, medical conditions, and health and sickness records; and/or
2. information about any criminal convictions that you declare to us.

1. directly from you when you apply to work at ADNOC or during any form of communications such as face to face, written and phone correspondence or from interviews and assessment panels involved in the recruitment process;
2. from correspondence with you on LinkedIn;
3. from publicly available professional sources, where permitted by law;
4. from recruitment talent management and employment agencies; and
5. background check providers, once an offer of employment is made.

We only Process personal data for the purposes described in this Notice. Certain Data Protection Laws require companies to have a "lawful basis" to collect and use personal data. Our 'lawful bases' will be:

• it is necessary in order to take steps to enter into a contract with you;
• it is necessary to comply with our legal obligations; and/or
• it is necessary for legitimate business interests pursued by us or a third party and your interests and fundamental rights do not override those interests. In each case we will always consider your interests and undertake a balancing exercise to ensure that our business interest does not cause you harm or override your own interests.

We need to have an additional Processing condition in the event that we Process your special category data. In those limited circumstances, only in compliance with the law where we have your consent to do so (if applicable), we will rely on the following (to the extent permitted under applicable law):

• we have your explicit written consent;
• it is necessary in connection with any existing/prospective legal claims, to obtain legal advice or for the establishment, exercise or defense of legal claims; or
• we need to use your special category data to prevent or detect unlawful acts and this use is in the substantial public interest.

We may share your personal data:

1. amongst the ADNOC Group;
2. recruiters and your referees;
3. background check providers;
4. with our third-party service providers who we engage to provide ADNOC with fundamental business support required to run our operations efficiently; these include but are not limited to IT suppliers, document management providers, software platform providers and information security providers;
5. in the event of restructuring or re-organization, merger, sale of the business or acquisition:
   1. any person to whom we may assign or transfer our rights and/or obligations under our agreement with you or any third party;
   2. any companies that are in the process of joining the ADNOC Group or acquiring any ADNOC Group company; and
   3. legal and technical advisers to facilitate the transaction; and
6. with data protection regulators, law enforcement such as the police, governmental and public authorities for security clearance, medical, and visa requirements.

All members of the ADNOC Group and third-party providers are required to take appropriate security measures to protect your Personal Data in line with our policies.

1. name, date of birth and gender;
2. contact details, including address and address history, telephone numbers and email address;
3. company you work for, job title and the department you work in; and
4. financial information, including bank details for payment;
5. information we collect about your employment status, job title and work industry;
6. information we collect about you as a result of our onboarding, procurement or due diligence checks; and
7. any information captured and recorded during any correspondence with you such as telephone calls, and/or other written or email correspondence and may include notes and records of correspondence and recordings of telephone calls.

We typically Process the following types of special category data: information about any criminal convictions you may have including offences and alleged offences and any court sentence or unspent criminal conviction.

1. Directly from you.

From third parties including:

2. introducers; and
3. publicly available sources.

We only Process personal data for the purposes described in this Notice. Certain Data Protection Laws require companies to have a "lawful basis" to collect and use personal data. We rely on the following 'lawful bases' when Processing your personal data:

 

• it is necessary to perform our contract with you;
• it is necessary to comply with our legal obligations; and/or
• it is necessary for legitimate business interests pursued by us or a third party and your interests and fundamental rights do not override those interests. In each case we will always consider your interests and undertake a balancing exercise to ensure that our business interest does not cause you harm or override your own interests.

We may share your personal data:

1. amongst the ADNOC Group;
2. with our third-party service providers who we engage to provide ADNOC with fundamental business support required to run our operations efficiently; these include but are not limited to IT suppliers, document management providers, software platform providers and information security providers; or
3. in the event of restructuring or re-organization, merger, sale of the business or acquisition:
   1. any person to whom we may assign or transfer our rights and/or obligations under our agreement with you or any third party;
   2. any companies that are in the process of joining the ADNOC Group or acquiring any ADNOC Group company; and
   3. legal and technical advisers to facilitate the transaction; and
4. with data protection regulators, law enforcement such as the police and tax authorities, governmental and public authorities.

All members of the ADNOC Group and third-party providers are required to take appropriate security measures to protect your Personal Data in line with our policies.

1. name;
2. contact details such as phone number and email address and emergency contact information;
3. company you work for, job title and the department you work in;
4. ID numbers/passport numbers;
5. any information captured and recorded during any correspondence with you such as telephone calls, and/or other written or email correspondence and may include notes and records of correspondence and recordings of telephone calls; and
6. security and monitoring information such as CCTV footage.

We also typically Process the following types of special category data about you:

1. biometric data including facial recognition and face geometry.

All personal data is collected directly from you.

We only Process personal data for the purposes described in this Notice. Certain Data Protection Laws require companies to have a "lawful basis" to collect and use personal data. Our 'lawful bases' will be:

• it is necessary for legitimate business interests pursued by us or a third party and your interests and fundamental rights do not override those interests. In each case we will always consider your interests and undertake a balancing exercise to ensure that our business interest does not cause you harm or override your own interests; or
• it is necessary to comply with our legal obligations.

 

We need to have an additional Processing condition in the event that we Process your special category data. In those limited circumstances, we will rely on the following:

• We have your explicit consent.

We may share your personal data:

1. amongst the ADNOC Group;
2. with our third-party service providers who we engage to provide ADNOC with fundamental business support required to run our operations efficiently; these include but are not limited to IT suppliers, CCTV providers, software platform providers and information security providers; and
3. with data protection regulators, law enforcement such as the police and tax authorities, governmental and public authorities.

All members of the ADNOC Group and third-party providers are required to take appropriate security measures to protect your Personal Data in line with our policies.

1. name and contact details such as phone number and email address and emergency contact information;
2. company you work for, job title and the department you work in;
3. any questions, queries or feedback you leave via our webforms, when you complete an enquiry form or when you chat with us on a website;
4. information about your preferences when you sign up for email;
5. any information captured and recorded during any correspondence with you such as telephone calls, and/or other written or email correspondence and may include notes and records of correspondence and recordings of telephone calls; and
6. information obtained through our use of cookies and similar technologies such as IP address and device identification. Please see our cookies policy [insert hyperlink once drafted] for more information.

We do not collect or Process any special category data about you.

All personal data is collected directly from you or your device.

We only Process personal data for the purposes described in this Notice. Certain Data Protection Laws require companies to have a "lawful basis" to collect and use personal data. Our 'lawful bases' will be:

• it is necessary for legitimate business interests pursued by us or a third party and your interests and fundamental rights do not override those interests. In each case we will always consider your interests and undertake a balancing exercise to ensure that our business interest does not cause you harm or override your own interests;
• where we have your consent; or
• it is necessary to comply with our legal obligations.

We may share your personal data:

1. amongst the ADNOC Group;
2. with our third-party service providers who we engage to provide ADNOC with fundamental business support required to run our operations efficiently; these include but are not limited to IT suppliers, website providers and information security providers; and
3. with data protection regulators, law enforcement such as the police and tax authorities, governmental and public authorities.

All members of the ADNOC Group and third-party providers are required to take appropriate security measures to protect your Personal Data in line with our policies.